Payroll/HR Specialist

Milwaukee, WI
For a full listing of our benefits, see "Our Benefits" page.
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The primary responsibility of the Payroll/HR Assistant is the accurate and timely processing of payroll for Glenn Rieder, QCFC and Shamrock. In addition, this position provides administrative support to the HR Manager, as well as assists Finance with monthly reporting.

  • Responsible for the accurate and timely processing Shamrock, GRI and QCFC payrolls
    • Weekly processing of Shamrock payroll
    • Bi-weekly processing of GRI and QCFC payrolls
  • Ensure mandated payroll deductions are processed accurately and entered correctly into the payroll system, this includes processing and mailing checks to applicable agencies for recording
    • Garnishments
    • Child Support
  • Updates payroll system, spreadsheets and personnel files as needed
    • New hire set-up
    • Terminations
    • Transfers between companies
    • Cell phone, car allowances, moving expenditures, etc.
    • Bonus payments
    • Insurance coverages
    • Address changes
    • Tax information
    • Vacation, sick, bereavement, jury duty, etc.
    • Compile and disseminate reports relevant to payroll to necessary parties
  • Partner with the company’s payroll provider to ensure GRI, QCFC and Shamrock are set up in all necessary States with all necessary codes, taxes and deductions
  • Responsible for pulling daily time entry, run daily/weekly time reports, confirm hours worked and exception time
  • Approve and validate attendance/vacation requests
  • Post all payroll data into Spectrum and import into Paychex (pre and post processing)
  • Verification of tax records between Spectrum and Paychex
  • Calculate 401(k) Roth match contributions
  • Manage union due deductions, weekly, monthly and annual recordings, as well as process reimbursements directly to Union
  • Perform payroll/benefit-related reconciliations
  • Conduct audits or various payroll, benefits or other HR programs, recommending changes as necessary
  • Update OSHA hour spreadsheet weekly/bi-weekly
  • Compile internal management reports from payroll system

Secondary Job Functions:

  • Partner with Finance on quarterly tax filings
  • Assist HR Manager and provide back-up as needed
    • New hire orientation
    • Respond to unemployment, worker’s compensation, etc. requests for information
  • Verification of employment/termination
  • General filing
  • Provide customer service to internal and external clients
  • Qualified candidates will have an Associate’s degree in a related field
  • Minimum 2 year’s previous experience processing payroll for multiple companies in multiple locations throughout the United States
  • Certified Payroll Professional (CPP) preferred
  • Strong written and verbal communication skills
  • Proficient in problem solving/analysis
  • Ability to prioritize, multi-task, organize, and implement alternate solutions to challenges
  • Strong sense of urgency
  • Ability to maintain a high level of confidentiality at all times
  • General understanding of State and Federal regulations such as:
    • DOL Wage and Hour
    • Family Medical Leave Act
  • Internet savvy with competence in Microsoft Office applications
  • Demonstrated ability to work both independently and as part of a team

Our application process

click the Apply Now button above, fill out your information and upload your resume! We will send you an email to confirm your application with a link to complete our Cultural Index Survey.